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UC Merced Graduate Student/Postdoctoral Scholar OA Fund: Frequently Asked Questions

An library-sponsored program designed to support open access publishing for graduate students and postdoctoral scholars.

Frequently Asked Questions

Q: When will funds be available?
Funds will be available beginning January 5, 2015.

Q: When will funding opportunities end?
Funding will end on June 1, 2015 or as soon as allocated monies have been awarded.

Q: Why is the library interested in providing OA support for graduate students and postdoctoral scholars?
We believe that traditional scholarly publishing models are unsustainable, and we want to help emerging UC Merced researchers gain experience with this alternative mode of publishing. We realize that graduate students and postdoctoral scholars often lack the resources to pay for open access publishing charges.

Q: Where is the money for the fund coming from?
The money for the fund comes solely from the UC Merced Library.

Q. How do I apply for funds?
Apply for funds using the OA Fund online application form. Read more about applying for funds.

Q: Can I apply for funds for an article that was published last year or in the recent past?
Charges for articles accepted for publication no earlier than December 1, 2014 are eligible for reimbursement. Articles with earlier acceptance dates are not eligible.

Q: How will the reimbursement process work?
Authors will download a reimbursement form, fill it out, and return it to the library MSO, Stephanie Peterson along with documentation of proof of payment. Stephanie will process the request and depending on how the charges were paid, either mail a check directly to the author or reimburse the specified campus account. Read more about reimbursement.

Q: How long will it take to get a check once I submit the reimbursement form and required documentation?
Our goal is to have reimbursements made within 10 business days.

Q: Can I be reimbursed for more than one article?
Ideally, we would like to spread the funds around to support as many individual authors as possible. It's difficult for us to predict how much demand there will be for funds, therefore we reserve the right to limit the number of article charges reimbursed to any one author.

Q: Will the library pay fees directly to the publisher or journal?
No, the author will be responsible for paying the publisher/journal, and the library will then reimburse the author.

Q: Will the library reimburse my lab if they pay the OA fees?
Yes, that is one option for reimbursement. Read more about reimbursement options.

Q: How will articles be evaluated for funding?
As long as articles meet the stated eligibility requirements, they will be considered for funding. Awards will be granted on a first-come, first-served basis.

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Sara Davidson Squibb's picture
Sara Davidson Squibb
Library Office 275D